About the ONLYOFFICE and Nextcloud integration
ONLYOFFICE offers an official connector to integrate ONLYOFFICE Docs with Nextcloud and edit office documents within the cloud storage. You can download the ONLYOFFICE connector from the Nextcloud app store or the ONLYOFFICE GitHub page.
To learn more about the ONLYOFFICE and Nextcloud integration connector and how it works in detail, please visit our
API documentation page.
Main features
- Creating, editing, and viewing documents, spreadsheets, and presentations.
- Creating and filling out online forms.
- Sharing files with other users.
- Sharing files in a Talk chat with drag & drop.
- Protecting documents with watermarks.
- Co-editing documents in real-time: two co-editing modes (Fast and Strict), Track Changes, comments, and a built-in chat.
- Co-editing between several federated Nextcloud instances connected to one Document Server.
- JWT support to secure your traffic so that no one, besides the users with proper rights, can have access to your documents.
Start using ONLYOFFICE Docs within Nextcloud
To create a document:
- Open the needed folder within Nextcloud.
- Click the add button.
- Choose the needed file type: Document, Spreadsheet, or Presentation.
- Type in the document name and press Enter.
- Optional. If some templates are added by the administrator, select the necessary template and click Create.
To open a document for editing or viewing:
- Open the folder with the needed document.
- Click the the document title.
To convert a document to the Office Open XML format:
- Open the folder with the needed document.
- Click the more button.
- Click the Convert with ONLYOFFICE option.
See the full list of the
formats which can be converted into OOXML.
To create a form template:
- Open the needed folder within Nextcloud.
- Click the add button.
- Choose the New form template option.
- Type in the document name and press Enter.
- Choose whether you want to create a form From text document or start from scratch with the Blank option.
- You will be redirected to the corresponding ONLYOFFICE Editor.
- Save the form template as .docxf to have future access to editing, revising or collaborating.
To create a fillable form and restrict file editing by other users:
- Click the Actions icon to the right of the file and choose the Create form option.
To fill in a form:
- Click the Actions icon to the right of the file and choose the Fill in form in ONLYOFFICE option.
To learn more about forms please read the corresponding articles for
creating and
filling out forms.
To share a document with a Nextcloud user:
- Open the needed folder within Nextcloud and find the necessary file. Click the Share icon to the right of the file name.
Alternatively, you can open the file for editing, switch to the Collaboration tab in the editor interface and click the Sharing button on the top toolbar.
The Sharing tab on the right will open.
- In the Name, email, or Federated Cloud ID … field, enter the necessary data and select the necessary user.
- Click the icon to the right of the user name to open the pop-up menu.
- To provide the Full access permissions, leave the Allow editing option checked. The user will have Full access rights and will be able to edit the file.
- To provide the Read only permissions, uncheck the Allow editing option. The user will have Read only rights and will not be able to edit the file.
- To provide the ability to reshare the file, leave the Allow resharing option checked. The user will be able to share the file with other users.
- To provide extra permissions only for users who cannot reshare the file, uncheck the Allow resharing option (you might also need to uncheck the Allow editing option).
The Provide advanced document permissions using ONLYOFFICE Docs must be enabled in the Common settings section of the ONLYOFFICE application.
Switch to the Advanced tab and click the icon to the right of the user name. Choose the necessary option depending on the file type and the Allow editing option checked/unchecked in the Sharing tab.
- for the docx. files and users with Read only permissions, you can choose the following permissions: Review or Comment.
- for the xlsx. files and users with Full access permissions, you can uncheck the Custom filter permissions.
- for the xlsx. files and users with Read only permissions, you can choose the following permissions: Comment.
- for the pptx. files and users with Read only permissions, you can choose the following permissions: Comment.
Connecting ONLYOFFICE Desktop Editors to Nextcloud
ONLYOFFICE allows you to edit the files stored in your Nextcloud account and collaborate on them using both online and desktop editors. Thereby, you can use not only online collaboration tools but also the features available in your desktop application only:
- protecting documents with a password or a digital signature,
- sending the currently edited file right from the editor using the Send plugin,
- inserting audio and video via the Presentation Editor.
It's supposed that you already have Nextcloud server, ONLYOFFICE Docs and the integration app installed and configured.
Launch ONLYOFFICE Desktop Editors. To connect Desktop Editors to your Nextcloud server, perform the following actions:
- Switch to the Connect to cloud section on the left side panel.
- Click the Nextcloud cloud service button. Alternatively, you can use the Connect now link at the bottom.
- If you pressed the Nextcloud service button, the Connect to cloud office window opens with the Nextcloud selected. If you used the Connect now link, choose the Nextcloud cloud storage from the drop-down list.
The Files section of your Nextcloud account will open. Now you can edit your existing files and create new ones, share your documents and collaborate on them with Nextcloud users using ONLYOFFICE editors.
To learn more about managing your connected accounts, please refer to this instruction.
Connecting ONLYOFFICE Documents to Nextcloud on iOS or Android
You can connect Nextcloud to the ONLYOFFICE Documents mobile app to work on your Nextcloud documents, spreadsheets, and presentations and edit them collaboratively on-the-go.
It's supposed that you already have Nextcloud server, ONLYOFFICE Docs and the integration app installed and configured.
To connect ONLYOFFICE to Nextcloud on your mobile device, download and install the latest version of the ONLYOFFICE Documents app for iOS or ONLYOFFICE Documents application for Android and perform the following actions:
- Go to the Clouds section.
- Choose Nextcloud.
- Insert the URL address of your Nextcloud server in the Connection URL field.
- Enter the login and password of your Nextcloud account.
- Press Next.
To edit documents from your Nextcloud using ONLYOFFICE Docs on your mobile device, tap the necessary file name in the file list.