Depending on the provided access rights, users will be able to perform different operations.
Full Access
A user who has Full Access permissions can view and edit the document or add/configure new fields and edit the .docxf
form template. All the editing options including review features, form filling in .oform
format files and commenting are available.
Review
A user who has Review permissions can view and change the document without actually editing it. The Track Changes option is enabled by default for the reviewer and cannot be disabled. Changes made by the user are displayed in the pop-up windows. The user cannot accept or reject own changes, he/she can only delete own changes using the icon within the change pop-up window.
All the editing options including form filling and commenting are available, but all the changes made by the reviewer should be accepted or rejected by the file owner or a person who has full access to the file:
Custom filter
A user who has Custom filter permissions can view and edit the spreadsheet. However, the guest cannot add new or remove existing filters. In addition, the filters applied by that user will only be displayed for that particular user. For all other users, the displayed filter results will remain unchanged.
The left half of the screenshot shows the Author's table view, while the right half shows the Guest's table view, who has been granted the Custom filter access level. You can notice that the right half has a filter applied to column B, configured to display values equal to DEMOCRAT. Meanwhile, for the author, the same filter displays all the values of column B.
A user who has Comment permissions can only view the document and add comments, as well as manage them (edit or delete comments, add replies or close the discussion). All other editing options except working with comments are not available.
The Collaboration tab is available in the commenting mode. It contains the options for adding/removing comments, using the Chat tool and viewing the version history.
The user can also print or download the file, view the file info and version history on the File tab, use the Chat tool at the left sidebar, as well as use some plugins: Speech, Thesaurus (to search for synonyms without the possibility to insert them into the document), Translator.
Read Only
A user who has Read Only permissions can only view the document and existing comments. In this case, editing options are not available and the file cannot be modified.
The user can also print or download the file, view the file info and version history on the File tab, use the Chat tool at the left sidebar, as well as use some plugins: Speech, Thesaurus (to search for synonyms without the possibility to insert them into the document), Translator.
A user who has Read Only permissions to the .oform
fillable form can view the form, print the file, download the file in the .pdf
or .docx
format, open the file location and change the interface theme.