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Tasks

The Tasks section displays the list of all the tasks accessible for the current user. Depending on the user access rights, they can view tasks, manage them, create new tasks, or edit existing ones.

Tasks in the list

In the task list, you can view the following information about tasks:

  • the task title,
  • the task’s high priority level Priority that is displayed to the left of the task title,
  • the task status designated with the corresponding icon on the left: the default statuses are open Open task or closed Closed task,
  • the person who created the task,
  • the task deadline,
  • the number of subtasks Subtasks that is displayed on the right.

Sort and filter tasks in the list

To easily find the necessary task in the list, you can apply different sort and filter parameters.

Sort tasks
  1. tap the Sort icon icon in the upper left corner,
  2. select the necessary sorting criterion: Deadline, Priority, Creation date, Start date, Title, or Order,
  3. tap the necessary criterion to sort the items in ascending or descending order. Tapping the same criterion will reverse the sorting order.
Filter tasks
  1. tap the Filter icon icon in the upper right corner,
  2. select the necessary filter in the Filter list: Responsible, Creator, Project, Milestone, Status, Due date, and choose the necessary parameters for the selected filter:
    • to filter tasks by Responsible, choose one of the following options: Me, Other user (choose one), Groups (choose the needed groups), No responsible.
    • to filter tasks by Creator, choose one of the following options: Me, Other user (choose one).
    • to filter tasks by Project, choose one of the following options: My projects, Other projects, With tag, Without tag.
    • to filter tasks by Milestone, choose one of the following options: Milestones with my tasks, No milestone, Other milestones.
    • to filter tasks by Status, choose one of the following options: Open or Closed.
    • to filter tasks by Due date, select one of the available presets: Overdue, Today, Upcoming or tap the Custom period option, specify the Begin and End dates in the calendar and click SAVE.
  3. if necessary, apply other available filters,
  4. tap the SHOW TASKS button.

Manage tasks in the list

To change the task status, tap the Subtasks item icon then choose the necessary option to change the task status:

For open tasks, the Closed task Closed option is available that allows to close the selected task.

For closed tasks, the Open task Open option is available that allows to reopen the selected task.

Task statuses

Open the needed task and tap the Actions on an item button in the upper right corner.

Actions on an item - allows to choose one of the following actions:

  • Copy link to the selected task,
  • Edit task,
  • Follow/Unfollow task,
  • Copy task,
  • Delete task.

Edit item - allows to edit the selected task.

View tasks

To view a certain task, you can tap the task name in the task list.

The task overview screen opens. The Overview section is activated by default.

View task

To navigate between the task sections, tap the buttons at the upper panel:

Overview - to view the task info: title, status, project, milestone, start date, due date, priority, assigned to, created by, creation date,

Subtasks - to view the list of subtasks added to this task. If you have corresponding rights, you can manage existing subtasks or add new subtasks to the task using the round Create new item button in the bottom right corner.

Documents - to view the documents attached to this task,

Comments - to view the comments related to this task.

Create a new task

If you have corresponding rights to create a task, the Create new item icon is available in the bottom right corner of the task list. To create a new task:

  1. tap the Create new item icon - the new task creation form opens,

    Create new task

  2. specify the Task title (this field is obligatory),
  3. select a Project you want to add the task to (this option is obligatory): tap Select project, then choose one of the available projects.
  4. select a Milestone you want to add the task to: tap None, then choose one of the available milestones within the previously selected project.
  5. choose the responsible person you wish to assign this task to using the Add responsible option: tap Add responsible, then choose one of the available users on the Select responsible users screen tapping their name. When ready, tap the Done icon icon in the upper right corner,
  6. activate the Notify responsible users switcher if you want to send them a corresponding notification about a new task. The switcher is turned off by default,
  7. Add description of the task, if necessary,
  8. set a Start date: tap the Set start date option and select a date using the calendar,
  9. set a Due date: tap the Set due date option and select a date using the calendar,
  10. tap the High priority switcher, if necessary. Use this option if you consider the newly created task to be more important than others,
  11. when ready, tap the Done icon icon in the upper right corner of the New task screen.

Edit tasks

To adjust some task settings, tap the task name in the task list to view it, then tap the Edit item icon in the upper right corner.

On the Edit task screen, change the necessary parameters specified when creating the task. You can also change the task Status selecting one of the options: Open or Closed. When ready, tap the Done icon icon in the upper right corner.

If you want to delete the task, go to the task overview screen, tap the Actions on an item button in the upper right corner and choose the Delete task option.

Create a new subtask

To start creating a new subtask, open the task overview screen, go to the Subtasks section using the upper panel, then tap the Create new item icon in the bottom right corner of the subtask list.

On the Add subtask screen, create a subtask:

Create new subtask

  • specify your subtask Title in the Describe subtask... field,
  • select the responsible person you wish to assign this subtask to: tap Add responsible, check the necessary user on the Select responsible users screen and tap the Done icon icon in the upper right corner.
  • tap the Done icon icon in the upper right corner of the Add subtask screen.

To close the subtask, tap the Close subtask square to the left of the subtask.

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