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Editing PDF

You can edit previously uploaded PDFs or the ones created using ONLYOFFICE PDF Editor.

  1. Open a PDF file.
  2. If the PDF file has been opened in a viewer or filling form mode, you can switch to editing by clicking the Edit PDF button on the top toolbar provided you have the corresponding rights.
  3. Click the Recognize Page button on the Home tab to run an automated process of marking up text boxes, graphical objects, etc.
  4. Click the recognized area you want to edit.
    • To edit the recognized text, please read the following guides:

      These features can be found on the Home tab.

    • To manage PDF pages, go to the Home tab:
      • To insert a blank page, click the Insert Page button and choose whether you want to insert a blank page before the currently selected one or after it.

        The same feature is available through the Page Thumbnails button on the left interface panel of the editor. Click within the page navigation area with the right mouse button, and choose where you want to insert a blank page.

      • To rotate a page, click the Rotate Page button and choose whether you want to a page to be rotated right or left.

        The same feature is available through the Page Thumbnails button on the left interface panel of the editor. Click within the page navigation area with the right mouse button, and choose the direction of the page rotation.

      • To delete a page, click the Delete Page button.

        The same feature is available through the Page Thumbnails button on the left interface panel of the editor. Click within the page navigation area with the right mouse button, and choose the Delete page menu item.

    • To insert new objects or edit the existing ones, please read the following guides:

      These features can be found on the Insert tab.

    • To facilitate collaborating on a PDF, please read the following guides:

      These features can be found on the Comment tab. To hide comments, uncheck the Show Comments checkbox.

      You can also add text comments.

      • Go to the Comment tab.
      • Click the Text Comment button.
      • Choose the type of the comment you want to insert:
        • Insert text comment - a comment is displayed as a text box that can be moved around the page.
        • Insert text callout - a comment is displayed as a text box with a guideline leading to the exact place on the page.
    • To navigate PDFs, please read the following guide on the features available on the View tab.
    • The Plugins tab allows managing your plugins. To learn more about each plugin, please refer to the Plugins section of the Document Editor.
  5. To delete a recognized area, select it, and press Delete or Backspace on your keyboard.
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