To quickly find a necessary document, make use of the filter at the top of the document list.
Click the
button and specify the necessary filter parameters:
- To filter items by TYPES choose one of the following options: Folders, Documents, Presentations, Spreadsheets, Images, Media, Archives, or All files.
- To exclude subfolders from search, click the No subfolders option in the SEARCH section.
Enter a document title, entirely or partially, in the filter field and press the Enter key to display the found item(s). If you want to go to the folder where the found file is located, right-click the file and use the
Open location option. To go to the parent folder that is one level up from the current folder, use the
arrow.
By default, all the files are sorted by Last modified date in descending order (later dates to early ones). If necessary, you can sort the items by Name, Creation date, Size, or Type by clicking the appropriate column header above the files. To add a new sorting criteria for files or hide some of them, click the
Sort by drop-down list to the right of the Filter field and choose the necessary option from the following list: Created, Modified, Size, or Type. To change the sorting order from
Descending to
Ascending and vice versa, click the corresponding sorting criteria.
Use the
buttons on the right to switch between the available display modes: Thumbnails view and Compact view. Thumbnails are not generated for connected third-party services.
You can perform the following operations with your documents:
Group operations with files can be performed using buttons on the top or the contextual menu. To download, move, copy, or delete several files at once,
- open the needed folder by clicking the corresponding option at the left-side panel,
- hover over the file icon and check the boxes for the files you want to manage,
- click the needed button at the top depending on the operation you want to perform.
Some operations can be performed with a single file only using the contextual menu. To rename, block for co-authors, finalize, view the version history of a file, or copy the link to it (or perform any of the above mentioned operations):
- open the needed folder by clicking the corresponding option at the left-side panel,
- find the needed document and click the
icon next to it,
- select the corresponding option depending on the operation you want to perform.
To learn how to manage the previous revisions/versions of a document, please, refer to
this article.
It's also possible to rename a document from the editor interface directly while editing. To do that,
- click the File tab of the top toolbar and select the Rename... option,
- in a new window that opens, enter the necessary File name and click OK.
Adding documents to Favorites
The Favorites section contains all files marked as favorites from all sections and folders. To add a document to Favorites,
- open the needed section by clicking the corresponding option at the left-side panel,
- find and the needed document and click the
icon next to it,
- select the Mark as favorite option.
or
- open the needed document either for editing or preview,
- click the
Mark as Favorite button on the top toolbar.
The file will be available in the Favorites section and marked with the
icon in the file list.
Within the Favorites section, you can use the Open location option in the contextual menu to switch to the folder which contains this file.
To remove an added file from Favorites, use the
Remove from Favorites option in the contextual menu or click the
icon next to the file name.