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Migrating Google Workspace data to ONLYOFFICE DocSpace

Introduction

In this article, we will show you how to transfer the Google Workspace data to your ONLYOFFICE DocSpace.

Starting from v 2.5, ONLYOFFICE DocSpace supports exporting Google Workspace users, users’ files, sharing settings and groups.

Export the Google Workspace data

First, you need to export your users' data from the Google Admin console.

  1. Log in to your Google Admin console.
  2. Click Open from the Admin Home page.
    Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace
  3. Under Tools, click Data Export.
  4. Click Start Export.
    Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace
After completion of data export, another procedure can be initiated only in 30 days. For more information on Google Workspace data export, go to this help page.

Upon successful export, you will receive an e-mail with a link to Google Cloud Storage containing a folder with the users’ data. Download the folder and prepare the users' data for import.

To learn more about downloading objects from Cloud Storage, visit the Google Cloud help page.

Prepare the data for import

The downloaded directory contains users' data folders. Each folder corresponds to a particular user. Choose users to be imported to the ONLYOFFICE Workspace and compress their folders to a zip archive.

Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace
Each archive represents a Google Workspace user. We recommend to upload multiple users’ archives. It allows importing sharing settings alongside with the users’ files.

Import the data to ONLYOFFICE DocSpace

  1. Log in to your ONLYOFFICE DocSpace.
  2. Use the Options icon menu in the lower left corner and select the Settings option.
  3. Choose the Data import section.
  4. Click the Import link next to the Google Workspace service or the Google Workspace item itself.
    Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace
  5. Click the folder icon next to the selection box or the 'Backup file' box itself and select the archives of the users.

    Wait for the archive to load. When the loading is complete, click the Next step button.

    Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace
  6. Select users from the list and click the Next step button.
    Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace
  7. Select user types (DocSpace roles: DocSpace admin, room admin, power user) and click the Next step button.
    Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace
  8. Select modules for import (users, groups, personal files, shared files, shared folders). Click the Start data import button to proceed with the final step.
    Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace
  9. After the data is migrated, click the Finish button to complete the data import.

    Use the Download log button if you want to download information about migration, as well as errors occurred.

    Migrating Google Workspace data to ONLYOFFICE DocSpace Migrating Google Workspace data to ONLYOFFICE DocSpace

Also, you can send a welcome letter to the new users. This letter will inform your users about migration to ONLYOFFICE DocSpace. It contains a brief description of the main features and a login link. To send the letter, check the Send invite letter option before clicking the Finish button.

After the migration is complete, the new users and groups can be found in the Accounts section.

Personal files and shared files can be accessed through the Documents section. Shared folders can be accessed through the Rooms sections.

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