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Keyboard Shortcuts

Keyboard Shortcuts for Key Tips

Use keyboard shortcuts for a faster and easier access to the features of the Document Editor without using a mouse.

  1. Press Alt (Option for macOS) key to turn on all key tips for the editor header, the top toolbar, the right and the left sidebars and the status bar.
  2. Press the letter that corresponds to the item you wish to use. The additional key tips may appear depending on the key you press. The first key tips hide when additional key tips appear.

    For example, to access the Insert tab, press Alt (Option for macOS) to see all primary key tips.

    Primary Key Tips

    Press letter I to access the Insert tab, and to see all the available shortcuts for this tab.

    Secondary Key Tips

    Then press the letter that corresponds to the item you wish to configure.

  3. Press Alt (Option for macOS) to hide all key tips, or press Escape to go back to the previous group of key tips.

Find the most common keyboard shortcuts in the list below.

Please note: for macOS, some shortcuts contain the Home, End, Page Up and Page Down keys which are only available on the extended keyboard. If you don't have these keys, use the keyboard shortcuts specified above (i.e. use ^ Ctrl/⌘ Cmd+ or Fn+ instead of Home, ^ Ctrl/⌘ Cmd+ or Fn+ instead of End, Fn+ instead of Page Up, Fn+ instead of Page Down).

  • Windows/Linux
  • Mac OS
Working with Document
Open 'File' panel Alt+F ^ Ctrl+⌥ Option+F Open the File panel to save, download, print the current document, view its info, create a new document or open an existing one, access the Document Editor Help Center or advanced settings.
Open 'Find' dialog window Ctrl+F ^ Ctrl+F,
⌘ Cmd+F
Open the Find dialog window to start searching for a character/word/phrase in the currently edited document.
Open 'Find and Replace' menu (panel) with replacement field Ctrl+H ^ Ctrl+H Open the Find and Replace menu (panel) with the replacement field to replace one or more occurrences of the found characters.
Open 'Comments' panel Ctrl+⇧ Shift+H ^ Ctrl+⇧ Shift+H,
⌘ Cmd+⇧ Shift+H
Open the Comments panel to add your own comment or reply to other users' comments.
Open comment field Alt+H ⌘ Cmd+⌥ Option+A Open a data entry field where you can add the text of your comment.
Open 'Chat' panel (Online Editors) Alt+Q ^ Ctrl+⌥ Option+Q Open the Chat panel in the Online Editors and send a message.
Save document Ctrl+S ^ Ctrl+S,
⌘ Cmd+S
Save all the changes to the document currently edited with The Document Editor. The active file will be saved with its current file name, location, and file format.
Print document Ctrl+P ^ Ctrl+P,
⌘ Cmd+P
Print the document with one of the available printers or save it as a file.
Download As... Ctrl+⇧ Shift+S ^ Ctrl+⇧ Shift+S,
⌘ Cmd+⇧ Shift+S
Open the Download as... panel to save the currently edited document to the hard disk drive of your computer in one of the supported formats: DOCX, DOCXF, OFORM, DOTX, ODT, OTT, RTF, TXT, HTML, FB2, EPUB, PDF, PDF/A, PNG, JPG.
Full screen (Online Editors) F11 Switch to the full screen view in the Online Editors to fit the Document Editor into your screen.
Help menu F1 Fn+F1 Open the Document Editor Help menu.
Open existing file Ctrl+O ⌘ Cmd+O Open the standard dialog box that allows selecting an existing file. If you select the file in this dialog box and click Open, the file will be opened in a new tab or window of Desktop Editors.
Switch to the next tab Ctrl+↹ Tab ^ Ctrl+↹ Tab Switch to the next file tab in Desktop Editors or browser tab in Online Editors.
Switch to the previous tab Ctrl+Shift+↹ Tab ^ Ctrl+⇧ Shift+↹ Tab Switch to the previous file tab in Desktop Editors or browser tab in Online Editors.
Close file Ctrl+W ⌘ Cmd+W Close the current document window.
Element contextual menu ⇧ Shift+F10 ⇧ Shift+Fn+F10 Open the selected element contextual menu.
Close menu or modal window, reset modes, etc. Esc Esc Close a menu or modal window. Reset pop-ups and balloons with comments and review changes. Reset drawing and erasing table mode. Reset text drag-n-drop. Reset marker selection mode. Reset format painter mode. Deselect shapes. Reset adding shapes mode. Exit from the header/footer. Exit from filling in forms.
Reset the ‘Zoom’ parameter Ctrl+0 ^ Ctrl+0 or ⌘ Cmd+0 Reset the ‘Zoom’ parameter of the current document to a default 100%.
Update fields F9 Fn+F9 Update fields (e.g., Table of Contents).
Navigation
Jump to the beginning of the line Home ⌘ Cmd+

Home
Put the cursor to the beginning of the currently edited line.
Jump to the beginning of the document Ctrl+Home ^ Ctrl+Fn+,
⌘ Cmd+Fn+

^ Ctrl+Home,
⌘ Cmd+Home
Put the cursor to the very beginning of the currently edited document.
Jump to the end of the line End ⌘ Cmd+

End
Put the cursor to the end of the currently edited line.
Jump to the end of the document Ctrl+End ^ Ctrl+Fn+,
⌘ Cmd+Fn+

^ Ctrl+End,
⌘ Cmd+End
Put the cursor to the very end of the currently edited document.
Jump to the beginning of the previous page Alt+Ctrl+Page Up ⌥ Option+Fn+,
⌘ Cmd+Fn+

⌥ Option+Page Up,
⌘ Cmd+Page Up
Put the cursor to the very beginning of the page which preceeds the currently edited one.
Jump to the beginning of the next page Alt+Ctrl+Page Down ⌥ Option+Fn+,
⌘ Cmd+Fn+

⌥ Option+Page Down,
⌘ Cmd+Page Down
Put the cursor to the very beginning of the page which follows the currently edited one.
Scroll down Page Down Fn+

Page Down
Scroll the document approximately one visible page down.
Scroll up Page Up Fn+

Page Up
Scroll the document approximately one visible page up.
Next page Alt+Page Down Go to the next page in the currently edited document.
Previous page Alt+Page Up Go to the previous page in the currently edited document.
Zoom In Ctrl+Num+,
Ctrl++ (on the main keyboard)
^ Ctrl++,
⌘ Cmd++
Zoom in the currently edited document.
Zoom Out Ctrl+- (on the main keyboard) ^ Ctrl+-,
⌘ Cmd+-
Zoom out the currently edited document.
Move one character to the left/right or one line up/down Move the cursor one character to the left/right or one line up/down.
Move to the beginning of a word or one word to the left Ctrl+ ⌥ Option+ Move the cursor to the beginning of a word or one word to the left.
Move one word to the right Ctrl+ ⌥ Option+ Move the cursor one word to the right.
Navigate between controls in modal dialogues ↹ Tab/⇧ Shift+↹ Tab ↹ Tab/⇧ Shift+↹ Tab Navigate between controls to give focus to the next or previous control in modal dialogues.
Move to lower header/footer Page Down Fn+

Page Down
Move to the lower header/footer (if the cursor is in the header/footer).
Move to upper header/footer Page Up Fn+

Page Up
Move to the upper header/footer (if the cursor is in the header/footer).
Move to lower header Alt+Page Down ⌥ Option+Fn+

⌥ Option+Page Down
Move to the lower header (if the cursor is in the header/footer).
Move to upper header Alt+Page Up ⌥ Option+Fn+

⌥ Option+Page Up
Move to the upper header (if the cursor is in the header/footer).
Writing
End paragraph ↵ Enter ↵ Return End the current paragraph and start a new one.
Add line break ⇧ Shift+↵ Enter ⇧ Shift+↵ Return Add a line break without starting a new paragraph.
Add new placeholder to equation argument Enter Return Add a new placeholder to the equation argument.
Change the alignment level of the operator to the left ⇧ Shift+↹ Tab ⇧ Shift+↹ Tab Change the alignment level of the operator to the left (for the second line of the equation with a forced break).
Change the alignment level of the operator to the right ↹ Tab ↹ Tab Change the alignment level of the operator to the right (for the second line of the equation with a forced break).
Delete character on the left ← Backspace Delete Delete one character to the left of the cursor.
Delete character on the right Delete Fn+Delete Delete one character to the right of the cursor.
Delete word/selection/graphical object to the left of cursor Ctrl+← Backspace ⌥ Option+Delete Delete one word/selection/graphical object to the left of the cursor.
Delete word/selection/graphical object to the right of cursor Ctrl+Delete Fn+⌥ Option+Delete Delete one word/selection/graphical object to the right of the cursor.
Create nonbreaking space Ctrl+⇧ Shift+␣ Spacebar ^ Ctrl+⇧ Shift+Fn+␣ Spacebar,
⌘ Cmd+⇧ Shift+Fn+␣ Spacebar
Create a space between characters which cannot be used to start a new line.
Create nonbreaking hyphen Ctrl+⇧ Shift+- ^ Ctrl+⇧ Shift+-,
⌘ Cmd+⇧ Shift+-
Create a hyphen between characters which cannot be used to start a new line.
Undo and Redo
Undo Ctrl+Z ^ Ctrl+Z,
⌘ Cmd+Z
Reverse the latest performed action.
Redo Ctrl+Y ^ Ctrl+Y,
⌘ Cmd+Y
Repeat the latest undone action.
Cut, Copy, and Paste
Cut Ctrl+X,
⇧ Shift+Delete
⌘ Cmd+X Delete the selected text fragment and send it to the computer clipboard memory. The copied text can be later inserted to another place in the same document, into another document, or into some other program.
Copy Ctrl+C,
Ctrl+Insert
⌘ Cmd+C Send the selected text fragment to the computer clipboard memory. The copied text can be later inserted to another place in the same document, into another document, or into some other program.
Paste Ctrl+V,
⇧ Shift+Insert
⌘ Cmd+V Insert the previously copied text fragment from the computer clipboard memory to the current cursor position. The text can be previously copied from the same document, from another document, or from some other program.
Paste text without style formatting Ctrl+⇧ Shift+V ⌘ Cmd+⇧ Shift+V Insert the previously copied text fragment from the computer clipboard memory to the current cursor position without preserving its original formatting. The text can be previously copied from the same document, from another document, or from some other program.
Copy style Alt+Ctrl+C ⌘ Cmd+⌥ Option+C,
^ Ctrl+⌥ Option+C
Copy the formatting from the selected fragment of the currently edited text. The copied formatting can be later applied to another text fragment in the same document.
Apply style Alt+Ctrl+V ⌘ Cmd+⌥ Option+V,
^ Ctrl+⌥ Option+V
Apply the previously copied formatting to the text in the currently edited document.
Paste Special options 1
Keep source formatting Ctrl then K ^ Ctrl then K Keep the source formatting of the copied text.
Keep text only Ctrl then T ^ Ctrl then T Paste the text without its original formatting.
Overwrite cells Ctrl then O ^ Ctrl then O Replace the contents of the existing table with the copied data.
Nest table Ctrl then N ^ Ctrl then N Paste the copied table as a nested table into the selected cell of the existing table.
Working with Hyperlinks
Insert hyperlink Ctrl+K ⌘ Cmd+K,
^ Ctrl+K
Insert a hyperlink which can be used to go to a web address.
Visit hyperlink Enter Return Visit a hyperlink (with the cursor in the hyperlink).
Text Selection
Select all Ctrl+A ⌘ Cmd+A,
^ Ctrl+A
Select all the document text with tables and images.
Select from cursor to beginning of line ⇧ Shift+Home ⇧ Shift+Fn+

⇧ Shift+Home
Select a text fragment from the cursor to the beginning of the current line.
Select from cursor to end of line ⇧ Shift+End ⇧ Shift+Fn+

⇧ Shift+End
Select a text fragment from the cursor to the end of the current line.
Select from cursor to beginning of document Ctrl+⇧ Shift+Home ^ Ctrl+⇧ Shift+Fn+,
⌘ Cmd+⇧ Shift+Fn+

^ Ctrl+⇧ Shift+Home,
⌘ Cmd+⇧ Shift+Home
Select a text fragment from the cursor to the beginning of the document.
Select from cursor to end of document Ctrl+⇧ Shift+End ^ Ctrl+⇧ Shift+Fn+,
⌘ Cmd+⇧ Shift+Fn+

^ Ctrl+⇧ Shift+End,
⌘ Cmd+⇧ Shift+End
Select a text fragment from the cursor to the end of the document.
Select one character to the right ⇧ Shift+ ⇧ Shift+ Select one character to the right of the cursor position.
Select one character to the left ⇧ Shift+ ⇧ Shift+ Select one character to the left of the cursor position.
Select to the end of a word Ctrl+⇧ Shift+ ⇧ Shift+⌥ Option+ Select a text fragment from the cursor to the end of a word.
Select to the beginning of a word Ctrl+⇧ Shift+ ⇧ Shift+⌥ Option+ Select a text fragment from the cursor to the beginning of a word.
Select one line up ⇧ Shift+ ⇧ Shift+ Select one line up (with the cursor at the beginning of a line).
Select one line down ⇧ Shift+ ⇧ Shift+ Select one line down (with the cursor at the end of a line).
Select the page up to the upper part of the screen ⇧ Shift+Page Up ⇧ Shift+Fn+

⇧ Shift+Page Up
Select the page part from the cursor position to the upper part of the screen.
Select the page down to the lower part of the screen ⇧ Shift+Page Down ⇧ Shift+Fn+

⇧ Shift+Page Down
Select the page part from the cursor position to the lower part of the screen.
Select to the beginning of the previous page Ctrl+⇧ Shift+Page Up ^ Ctrl+⇧ Shift+Fn+,
⌘ Cmd+⇧ Shift+Fn+

^ Ctrl+⇧ Shift+Page Up,
⌘ Cmd+⇧ Shift+Page Up
Select a text fragment from the cursor to the beginning of the previous page.
Select to the beginning of the next page Ctrl+⇧ Shift+Page Down ^ Ctrl+⇧ Shift+Fn+,
⌘ Cmd+⇧ Shift+Fn+

^ Ctrl+⇧ Shift+Page Down,
⌘ Cmd+⇧ Shift+Page Down
Select a text fragment from the cursor to the beginning of the next page.
Text Styling
Bold Ctrl+B ^ Ctrl+B,
⌘ Cmd+B
Make the font of the selected text fragment darker and heavier than normal.
Italic Ctrl+I ^ Ctrl+I,
⌘ Cmd+I
Make the font of the selected text fragment italicized and slightly slanted.
Underline Ctrl+U ^ Ctrl+U,
⌘ Cmd+U
Make the selected text fragment underlined with a line going below the letters.
Strikeout Ctrl+5 ⌘ Cmd+⇧ Shift+x Make the selected text fragment struck out with a line going through the letters.
Subscript Ctrl+. ^ Ctrl+.,
⌘ Cmd+.
Make the selected text fragment smaller and place it to the lower part of the text line, e.g. as in chemical formulas.
Superscript Ctrl+, ^ Ctrl+,,
⌘ Cmd+,
Make the selected text fragment smaller and place it to the upper part of the text line, e.g. as in fractions.
Heading 1 style Alt+1 ⌥ Option+^ Ctrl+1,
⌥ Option+⌘ Cmd+1
Apply the style of the heading 1 to the selected text fragment.
Heading 2 style Alt+2 ⌥ Option+^ Ctrl+2,
⌥ Option+⌘ Cmd+2
Apply the style of the heading 2 to the selected text fragment.
Heading 3 style Alt+3 ⌥ Option+^ Ctrl+3,
⌥ Option+⌘ Cmd+3
Apply the style of the heading 3 to the selected text fragment.
Bulleted list Ctrl+⇧ Shift+L ^ Ctrl+⇧ Shift+L,
⌘ Cmd+⇧ Shift+L
Create an unordered bulleted list from the selected text fragment or start a new one.
Clear formatting Ctrl+␣ Spacebar ^ Ctrl+Fn+␣ Spacebar,
⌘ Cmd+Fn+␣ Spacebar
Clear formatting of the selected text fragment.
Increase font Ctrl+ì ⌘ Cmd+ì,
^ Ctrl+ì
Increase the size of the font for the selected text fragment 1 point.
Decrease font Ctrl+ ⌘ Cmd+,
^ Ctrl+
Decrease the size of the font for the selected text fragment 1 point.
Align center Ctrl+E ^ Ctrl+E,
⌘ Cmd+E
Switch a paragraph between centered and left-aligned.
Align justified Ctrl+J ^ Ctrl+J,
⌘ Cmd+J
Switch a paragraph between justified and left-aligned.
Align right Ctrl+R ^ Ctrl+R,
⌘ Cmd+R
Switch a paragraph between right-aligned and left-aligned.
Align left Ctrl+L ^ Ctrl+L,
⌘ Cmd+L
Align a paragraph left.
Insert page break Ctrl+↵ Enter ^ Ctrl+↵ Return,
⌘ Cmd+↵ Return
Insert a page break at the current cursor position.
Increase indent Ctrl+M ^ Ctrl+M,
⌘ Cmd+M
Indent a paragraph from the left incrementally.
Decrease indent Ctrl+⇧ Shift+M ^ Ctrl+⇧ Shift+M,
⌘ Cmd+⇧ Shift+M
Remove a paragraph indent from the left incrementally.
Add page number Ctrl+⇧ Shift+P ^ Ctrl+⇧ Shift+P,
⌘ Cmd+⇧ Shift+P
Add the current page number at the current cursor position.
Nonprinting characters Ctrl+⇧ Shift+Num8,
Ctrl+⇧ Shift+8
^ Ctrl+⇧ Shift+8,
⌘ Cmd+⇧ Shift+8
Show or hide the display of nonprinting characters.
Increase list/indent level ↹ Tab ↹ Tab Increase the list/indent level (with the cursor at the beginning of a paragraph).
Decrease list/indent level ⇧ Shift+↹ Tab ⇧ Shift+↹ Tab Decrease the list/indent level (with the cursor at the beginning of a paragraph).
Add tab character to paragraph ↹ Tab ↹ Tab Add the tab character to a paragraph (if the cursor is not at the beginning of a paragraph).
Increase indent for selected paragraphs ↹ Tab ↹ Tab Increase the indent for the selected paragraphs.
Decrease indent for selected paragraphs ⇧ Shift+↹ Tab ⇧ Shift+↹ Tab Decrease the lindent for the selected paragraphs.
Modifying Objects
Working with shapes ↵ Enter Return When the shape is selected, if it does not contain content, create content and move the cursor to the beginning of the line. If the content is empty, move the cursor to it, otherwise select the entire content.
Working with charts ↵ Enter When the chart title is selected, if the title is empty, move the cursor to the beginning of the line, otherwise select the text.
Create a copy when dragging Ctrl ^ Ctrl Select an object and hold down the specified key when dragging the object to create the copy of the object in the location where it was moved.
Constrain movement ⇧ Shift + drag ⇧ Shift + drag Constrain the movement of the selected object horizontally or vertically.
Set 15-degree rotation ⇧ Shift + drag (when rotating) ⇧ Shift + drag (when rotating) Constrain the rotation angle to 15-degree increments.
Maintain proportions ⇧ Shift + drag (when resizing) ⇧ Shift + drag (when resizing) Maintain the proportions of the selected object when resizing.
Change angle of line/arrow when drawing ⇧ Shift + drag (when drawing lines/arrows) ⇧ Shift + drag (when drawing lines/arrows) Hold down the Shift key while drawing the line/arrow and rotate the spout of the arrow/end of the line to change the angle of the line/arrow when drawing it. The line/arrow will be rotated exactly 45 degrees.
Movement by one-pixel increments Ctrl+ ⌘ Cmd+ Hold down the specified key and use the keybord arrows to move the selected object to the left, right, up, or down by one pixel at a time.
Move shape by a big step Use the keybord arrows to move the selected object by a big step to the left, right, up, or down.
Move focus to the next object ↹ Tab ↹ Tab Move focus to the next object after the currently selected one.
Move focus to the previous object ⇧ Shift+↹ Tab ⇧ Shift+↹ Tab Move focus to the previous object before the currently selected one.
Working with Endnotes/Footnotes
Insert endnote Ctrl+Alt+D ^ Ctrl+⌥ Option+D Insert an endnote.
Insert footnote Ctrl+Alt+F Insert a footnote.
Working with Tables
Move to the next cell in a row ↹ Tab ↹ Tab Go to the next cell in a table row.
Move to the previous cell in a row ⇧ Shift+↹ Tab ⇧ Shift+↹ Tab Go to the previous cell in a table row.
Move to the next row Go to the next row in a table.
Move to the previous row Go to the previous row in a table.
Start new paragraph ↵ Enter ↵ Return Start a new paragraph within a cell.
Add new row ↹ Tab in the lower right table cell. ↹ Tab in the lower right table cell. Add a new row at the bottom of the table.
Insert table break Ctrl+⇧ Shift+↵ Enter ^ Ctrl+⇧ Shift+↵ Return,
⌘ Cmd+⇧ Shift+↵ Return
Insert a table break within the table.
Working with Forms
Move to the next form ↹ Tab Move to the next form.
Move to the previous form ⇧ Shift+↹ Tab Move to the previous form.
Choose the next combo box option in the form Choose the next combo box option in the form.
Choose the previous combo box option in the form Choose the previous combo box option in the form.
Add line break in the multiline form Enter Add a line break in the multiline form.
Inserting special characters
Insert equation Alt++ ⌥ Option+^ Ctrl++,⌥ Option+⌘ Cmd++ Insert an equation at the current cursor position.
Insert an em dash Alt+Ctrl+Num- ⌥ Option+⇧ Shift+- Insert an em dash ‘—’ within the current document and to the right of the cursor.
Insert an en dash Ctrl+Num- ⌥ Option+- Insert an en dash ‘-’ within the current document and to the right of the cursor.
Insert a copyright symbol Ctrl+Alt+G ⌘ Cmd+⌥ Option+G,
^ Ctrl+⌥ Option+G
Insert a copyright symbol ‘©’ within the current document and to the right of the cursor.
Insert the Euro sign Ctrl+Alt+E ⌘ Cmd+⌥ Option+E,
^ Ctrl+⌥ Option+E
Insert the Euro sign (€) at the current cursor position.
Insert the registered trademark sign Ctrl+Alt+R ⌘ Cmd+⌥ Option+R,
^ Ctrl+⌥ Option+R
Insert the registered trademark sign (®) at the current cursor position.
Insert the trademark sign Ctrl+Alt+T ⌘ Cmd+⌥ Option+T,
^ Ctrl+⌥ Option+T
Insert the trademark sign (™) at the current cursor position.
Insert ellipsis Ctrl+Alt+. ⌥ Option+; Insert the ellipsis sign (...) at the current cursor position.
Replace selected Unicode code with symbol Alt+X ⌥ Option+⌘ Cmd+X,
⌥ Option+^ Ctrl+X
Replace the selected Unicode code with a symbol.
Work with keyboard supporting the ability to insert Unicode symbols ⌥ Option+Q,
⌥ Option+F,
⇧ Shift+⌥ Option+7,
and others
When using the ⌥ Option+keyboard symbol shortcuts, for the keyboards supporting the ability to insert Unicode symbols, the keyboard symbols are added. The examples are listed below.
With the English ABC layout, the ⌥ Option+Q shortcut inserts the "œ" symbol, the ⌥ Option+F shortcut inserts the “ƒ” function symbol.
With the US International w/o deadkeys layout, the ⌥ Option+Q shortcut inserts the “ä” symbol.
With the Swiss-german layout, the ⇧ Shift+⌥ Option+7 shortcut inserts the "\” symbol.

Paste the copied data using Ctrl+V on Windows or Cmd+V on macOS. After pasting the copied data, use the Ctrl key to open the Paste Special menu, then press the letter key which corresponds to the necessary option.

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